Onboarding made easy & fun Treat your onboardees with a great first experience

HRIS software for onboarding, including employee cards.

ATS & HRIS verified by more than 8,000 users.
Globus
Bonami
T-mobile
Unicredit Bank
Heureka
Seznam.cz
Prusa Research
Create as many onboarding plans as you have position types or regions. You can follow up the plans with a time sequence of tasks and their solvers. In individual tasks, you can obtain various information through various forms up to the acquisition of uploaded documents (files). In addition, you can pass on important information in the tasks, such as your product information, guidelines, videos, pictures, etc. You can even test this content with a simple quiz that a candidate must demonstrate. Everyone, who ever worked in HR, wants to have quickly available information about each of their employees – whether it is their contract, position, work anniversary or birthday. The card also serves as a place where all outputs from onboarding are collected. So it is not at all difficult to find all his completed forms or uploaded documents. However, it also provides a place where information about the candidate`s regular evaluations is collected. It is possible to add arbitrarily selected fields to the employee card to suit the needs of each company. When a new employee joins a company, a pile of documents, guidelines or handover protocols must be signed. This is easier with Onboardee.io! In the employee tab, you set the fields (name, address, etc.), which will be added to the prepared template of the mentioned documents. In addition, some of them can be <b>digitized and signed electronically</b>. Nothing special is needed: just an onboardee`s phone number. A unique code via SMS is then sent to be properly verified – and that`s it. All documents then remain on the employee`s card. Both the recruiter and the team leader need to clearly see what teams are the onboardees onboarded to or at what recruitment/onboarding stage the individual onboardees are. You can also see here if there is a problem that needs to be solved.

Onboarding plans

Employee card

Contract templates and digital signatures

Overviews of the onboarded

Create as many onboarding plans as you have position types or regions. You can follow up the plans with a time sequence of tasks and their solvers. In individual tasks, you can obtain various information through various forms up to the acquisition of uploaded documents (files). In addition, you can pass on important information in the tasks, such as your product information, guidelines, videos, pictures, etc. You can even test this content with a simple quiz that a candidate must demonstrate.
Everyone, who ever worked in HR, wants to have quickly available information about each of their employees – whether it is their contract, position, work anniversary or birthday. The card also serves as a place where all outputs from onboarding are collected. So it is not at all difficult to find all his completed forms or uploaded documents. However, it also provides a place where information about the candidate`s regular evaluations is collected. It is possible to add arbitrarily selected fields to the employee card to suit the needs of each company.
When a new employee joins a company, a pile of documents, guidelines or handover protocols must be signed. This is easier with Onboardee.io! In the employee tab, you set the fields (name, address, etc.), which will be added to the prepared template of the mentioned documents. In addition, some of them can be digitized and signed electronically. Nothing special is needed: just an onboardee`s phone number. A unique code via SMS is then sent to be properly verified – and that`s it. All documents then remain on the employee`s card.
Both the recruiter and the team leader need to clearly see what teams are the onboardees onboarded to or at what recruitment/onboarding stage the individual onboardees are. You can also see here if there is a problem that needs to be solved.

Integrations

ATS Recruitis.io

ATS Recruitis.io

SSO Google

SSO Google

SSO MS AZURE

SSO MS AZURE

DocuSign.com

DocuSign.com

Pandadoc.com

Pandadoc.com

Signi.com

Signi.com

Templates of onboarding plans

Come up with a procedure that you want to use when recruiting for a specific position just once . Then save it as a template! You will always have it ready to use.

In the template, you can set a schedule: what, when, where and who has to do what. You don`t just plan tasks for a new employee, you can also plan them for any colleague you need.

In the template, you can set a schedule: what, when, where and who has to do what. You don`t just plan tasks for a new employee, you can also plan them for any colleague you need.

Templates of onboarding plans
Templates of onboarding plans

Not only formal onboarding a.k.a Master social inclusion

Being able to get all the necessary information and documents from the candidate is far from all that is needed for a successful onboarding. Fast and high-quality integration into the team can take place before the onboardee's first day.

You can use a small mini-game where an onboardee guesses the names of colleagues. Or let the onboardee look at the rich profile on the employee's card to see for himself who his new colleagues are. Do they have a dog or a cat? Do they like skiing? Or do they love movies?

Our tip: We recommend involving onboardee's new colleagues! Have them prepare a welcome video or photo from his newly prepared workplace.

You can use a small mini-game where an onboardee guesses the names of colleagues. Or let the onboardee look at the rich profile on the employee's card to see for himself who his new colleagues are. Do they have a dog or a cat? Do they like skiing? Or do they love movies?

Our tip: We recommend involving onboardee's new colleagues! Have them prepare a welcome video or photo from his newly prepared workplace.

Not only formal onboarding a.k.a Master social inclusion
Not only formal onboarding a.k.a Master social inclusion

Let the onboardee have a great experience from joining the company

One of the key moments of the onboardee - the first day - is approaching! Some are looking forward to it, others are stressed. But definitely everyone would like to know what awaits them . And that is why we have a tool for you that will guide them through the plan you have prepared.

You can name your workboard on Onboardee.io as you wish (mycompany.onboardee.io) and even choose company colors, including your logo. From the beginning, the onboardee will feel that he is aboard in an environment that is yours.

You can name your workboard on Onboardee.io as you wish (mycompany.onboardee.io) and even choose company colors, including your logo. From the beginning, the onboardee will feel that he is aboard in an environment that is yours.

Let the onboardee have a great experience from joining the company
Let the onboardee have a great experience from joining the company

Offboarding

Leaving of an existing employee is the opposite process of his arrival - and so it is possible to create an offboarding plan for such a process in Onboardee.io.

Dobře se se zaměstnancem rozejít není jen dobrá karma pro firmu, ale i dobré jméno zaměstnavatele.
Dobře se se zaměstnancem rozejít není jen dobrá karma pro firmu, ale i dobré jméno zaměstnavatele.
Offboarding
Offboarding

From (ATS) recruitment to Onboardee.io with one click

Do you use any ATS that you would like to connect Onboardee.io to? No problem! With our API, it's a piece of cake. And if you don't want to connect anything, just use Recruitis.io - the older brother of Onboardee.io.

From (ATS) recruitment to Onboardee.io with one click
From (ATS) recruitment to Onboardee.io with one click

Birthdays, name days & work anniversaries

You'll never have to remember these events or write them sideways again – and yet you won't forget them. Onboardee.io registers them all for you and reminds you of them just in time . It is important not to forget these little things - they contribute to a good team and thanks to that, the employees feel that you respect them.

Birthdays, name days & work anniversaries
Birthdays, name days & work anniversaries

Regular evaluation of onboardees

It's a good idea to validate every process – including the employee's onboarding process. Incorporate a form into your onboarding plan that will evaluate all the criteria you choose . Choose how often the request to fill in the form should be repeated (e.g. every month or quarter) and that's it!

The results of the evaluation are written directly into the employee's card, so it is not difficult to find them and evaluate. Thanks to the easy recycling of used forms, it is then easy to use it again in any other onboarding plan.

The results of the evaluation are written directly into the employee's card, so it is not difficult to find them and evaluate. Thanks to the easy recycling of used forms, it is then easy to use it again in any other onboarding plan.

Regular evaluation of onboardees
Regular evaluation of onboardees

Feedback from an onboardee

Without feedback from a new employee, there is no good onboarding plan, so feel free to set up several custom validation forms in the onboardee's onboarding plan. All his observations and outputs from this evaluation can be found in his card.

Our tip: We recommend asking onboardees what they lacked in the onboarding program, and then immediately incorporate it into templates so that you do not miss anything next time.

Our tip: We recommend asking onboardees what they lacked in the onboarding program, and then immediately incorporate it into templates so that you do not miss anything next time.

Feedback from an onboardee
Feedback from an onboardee

Involve the entire team

The hiring of a new employee is not about the responsibility of the individual, but of the whole team . That's why Onboardee.io lets you create subtasks for individual tasks that you can easily assign to specific colleagues.

Let's take an example: You assign a new employee to pick up his new laptop on the first day. However, this results in several sub-tasks for several members of several teams. Someone has to buy a computer, someone has to prepare the installation, someone has to prepare a handover protocol that the onboardee must sign upon receipt. And that's exactly what Onboardee.io makes possible. From one seemingly simple task, you will create sub-tasks for colleagues who have the opportunity to see the overall picture of the request and its progress.

Let's take an example: You assign a new employee to pick up his new laptop on the first day. However, this results in several sub-tasks for several members of several teams. Someone has to buy a computer, someone has to prepare the installation, someone has to prepare a handover protocol that the onboardee must sign upon receipt. And that's exactly what Onboardee.io makes possible. From one seemingly simple task, you will create sub-tasks for colleagues who have the opportunity to see the overall picture of the request and its progress.

Involve the entire team
Involve the entire team

Automatic completion of contracts and documents

Create a template of a document or contract and mark the places that need to be filled with the specific data of the new employee. The contract is then filled with data and offered to the employee for digital signature or just printing.

The HR department saves a lot of time by completing contracts. From now on, everything will be automatic!

The HR department saves a lot of time by completing contracts. From now on, everything will be automatic!

Automatic completion of contracts and documents
Automatic completion of contracts and documents

Check the onboardee's newly gained knowledge

When we were building Onboardee.io, our #1 priority was to improve the experience of the onboarded person. Priority #2 was to deliver to the onboardee the information you need him/her to have and know. Documents, videos etc. Up to that, you can create a simple quiz for each content to make sure the onboardee has picked up the information.

You can use it to verify that the onboardee understood what was the main message of such a documentary or video. At the same time, if the onboardee fails the quiz, the system forces him to repeat it or watch it. And even several times – in short, until he successfully passes the quiz.

You can use it to verify that the onboardee understood what was the main message of such a documentary or video. At the same time, if the onboardee fails the quiz, the system forces him to repeat it or watch it. And even several times – in short, until he successfully passes the quiz.

Check the onboardee's newly gained knowledge
Check the onboardee's newly gained knowledge

Temporary leave

Maternity leave or long-term illness – in both cases you can create a plan for their temporary leave and return.

Temporary leave
Temporary leave

Organizational structure

Build a clear organizational structure ! You will get an overview of who is in what position and what his job is. At the same time, it is possible to create project teams that are independent of the organizational structure.

Organizational structure
Organizational structure

Goodbye, paper!

Just imagine how much paper, printers, files, archiving, etc. you could save when registering employees. With Onboardee.io, you can digitize everything!

Goodbye, paper!
Goodbye, paper!

Company wiki

Have one place where new employees can find all the information. About the company, product, benefits, rules, ... Whatever you want and need.

Company wiki
Company wiki

One task can mean two (or more) assignments

One task for a new employee usually means several related tasks for colleagues. E.g.: An onboardee has to pick up a card for entry but before that, someone has to prepare it. Each task can have several subtasks that are assigned to different colleagues.

One task can mean two (or more) assignments
One task can mean two (or more) assignments

Social adaptation

Onboarding is not only about handling the formal part of the process. It is also about the social inclusion of an onboardee among new colleagues. The Onboardee.io system helps you introduce your new colleagues to an onboardee. You can then involve colleagues in the onboarding plan - to invite the onboardee to lunch on the first day or to send him a video message before he starts.

Social adaptation
Social adaptation

Branding Onboardee.io

Onboardee.io system suppresses your own name and allows you to appear under your company name, in company colors and with your logo. So that the new employee feels like in your corporate environment.

Branding Onboardee.io
Branding Onboardee.io

Tips & tricks

A truly remarkable onboarding plan is not just about the tool and its environment. Such plan is full of various details. Our system already brings some onboarding plans and their details for inspiration. However, it is up to you whether you adopt them or not.

We also support the community of users. We organize various webinars, blogs and meetups for them, where they can exchange their experiences and hacks for onboarding or offboarding.

We also support the community of users. We organize various webinars, blogs and meetups for them, where they can exchange their experiences and hacks for onboarding or offboarding.

Tips & tricks
Tips & tricks

Repeatability of the content

Probably the biggest savings that Onboardee.io will bring you is the time. Create a template so you can reuse an onboarding plan you've already created at any time. If the hiring of a new employee is always a bit unique for you, you don't have to worry. The template will not tie your hands. After deploying the template, you can individually adjust it as needed.

Repeatability of the content
Repeatability of the content

Tasks for individual departments

When creating an onboarding plan, you will need to allocate the tasks into various internal departments. E.g.: Some for HR, other for IT, some for accounting, etc. The Onboardee.io system will help you not only to address the division of tasks to specific people from these departments but also to label them with the appropriate label (IT, HR, etc.).

Tasks for individual departments
Tasks for individual departments

Mobile-friendly

Do employees want to access their employee card or onboarding plan from the comfort of their mobile phone? No problem! The system is fully responsive and can also be operated from a mobile phone or tablet.

Mobile-friendly
Mobile-friendly

Personal data updated by the employee

Keeping employees' personal information up to date (address, the insurance company or contact information) can be tricky, confusing and time consuming with a large number of employees. Onboardee.io allows each employee to update this data themselves. At the same time, the original data is stored so that the HR department can see what values have been changed.

Personal data updated by the employee
Personal data updated by the employee

Buddy system

For each new employee, you can assign a so-called buddy , who takes care of the onboardee and guides him through his beginnings in the company.

Buddy system
Buddy system

HR freelancer partnership

Are you an HR freelancer and creating onboarding plans is one of the services you provide to companies? Then we have an offer for you. Sell your services together with our system! You get a commission and your client an easy way to use onboarding plans for new employees.

HR freelancer partnership
HR freelancer partnership

Relative dates for tasks

In order to be able to reuse your onboarding plans as efficiently as possible, it is possible to define relative dates for all tasks. What does this mean? That you can set the task to appear 14 days before an onboardee's first day. After deploying the template for a specific start, the dates will be filled in automatically and you can easily reschedule them.

Relative dates for tasks
Relative dates for tasks

Vacation register

We are working on the register of employees' vacations – maybe even approval of them. Coming soon.

Vacation register
Vacation register

Pricelist

38044410 000 48561 250 $
monthly
yearly
Starter
Number of users
Number of users:
20
Data storage
Data storage:
0,5 GB
Branding systému (logo, barvy)
Branding systému (logo, barvy)
Google / Azure SSO
Google / Azure SSO
SSO: SAML
SSO: SAML
Customer support
Customer support
Setup help
Setup help
OnPrem installation
OnPrem installation
Digital signature
Digital signature
I am interested
1 1411 33330 000 1431673 750 $
monthly
yearly
Basic
Number of users
Number of users:
50
Data storage
Data storage:
1 GB
Branding of the system (logo, colors)
Branding of the system (logo, colors)
Google / Azure SSO
Google / Azure SSO
SSO: SAML
SSO: SAML
Customer support
Customer support
Setup help
Setup help
OnPrem installation
OnPrem installation
Digital signature
Digital signature
I'm interested
2 4712 88965 000 3093618 125 $
monthly
yearly
Advanced
Number of users
Number of users:
100
Data storage
Data storage:
5 GB
Branding of the system (logo, colors)
Branding of the system (logo, colors)
Google / Azure SSO
Google / Azure SSO
SSO: SAML
SSO: SAML
Customer support
Customer support
Setup help
Setup help
OnPrem installation
OnPrem installation
Digital signature
Digital signature
I'm interested
3 8024 444100 000 47555612 500 $
monthly
yearly
Pro
Number of users
Number of users:
300
Data storage
Data storage:
30 GB
Branding of the system (logo, colors)
Branding of the system (logo, colors)
Google / Azure SSO
Google / Azure SSO
SSO: SAML
SSO: SAML
Customer support
Customer support
Setup help
Setup help
OnPrem installation
OnPrem installation
Digital signature
Digital signature
I'm interested
11 40713 333300 000 1 4261 66737 500 $
monthly
yearly
Premium
Number of users
Number of users:
500
Data storage
Data storage:
50 GB
Branding of the system (logo, colors)
Branding of the system (logo, colors)
Google / Azure SSO
Google / Azure SSO
SSO: SAML
SSO: SAML
Customer support
Customer support
Setup help
Setup help
OnPrem installation
OnPrem installation
Digital signature
Digital signature
I'm interested
contact us
Enterprise
Number of users
Number of users:
1000+
Data storage
Data storage:
unlimited
Branding of the system (logo, colors)
Branding of the system (logo, colors)
Google / Azure SSO
Google / Azure SSO
SSO: SAML
SSO: SAML
Customer support
Customer support
Setup help
Setup help
OnPrem installation
OnPrem installation
Digital signature
Digital signature
I'm interested

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